Commercial Sound and Video Systems
Published: May 26, 2022

How to Setup your Hybrid Meeting Room

When it comes to creating a conference room, there are so many components to consider. Meeting rooms have become far more complex and innovative as the years go on and technology advances. Boardrooms and conference rooms rely on audio visual solutions and technologies within their space, as hybrid meetings have become increasingly popular. And so, when it comes time to setup a hybrid meeting room, what steps should you take to help create a productive and effective space for your team and clients to gather, brainstorm and meet?

What is a Hybrid Meeting Room?

Before creating a guide for your conference space, it is important to understand what a hybrid meeting room is. A hybrid meeting room sounds exactly as it is – it is a conference space setting that hosts a mix of in-person and remote attendees. In order for hybrid meetings to occur, virtual meeting platforms (Teams, GoToMeeting, Zoom, GoogleMeets, etc) are available for remote attendees to join. On the other hand, those that can join the meeting in-person are able to sit together within the meeting room or boardroom.

Continue reading to learn more about AV Solutions within your hybrid meeting rooms…


Technology to Consider for your Hybrid Meeting Room

Video Conferencing Systems – In order for hybrid meetings to occur, there must be a video conferencing system within your meeting room, boardroom, or huddle room. Video conferencing will allow for remote attendees to be involved and included in the meeting, in the same way as those who are physically present. This conference room av solution is essential to carrying out your hybrid meetings.

Display Monitors – Having display monitors and/or projection systems installed within your meeting room, can allow for in-person attendees to easily communicate and collaborate with the remote attendees. Display monitors within hybrid meeting spaces can also aid in displaying and sharing content during important meetings.

Cameras – With cameras installed in your conference room, remote attendees can have a clear depiction of the meeting and a positive video conferencing experience. Having high-quality cameras can create a better hybrid meeting experience.

Speakers and Microphones – Without the proper audio conferencing technologies, hybrid meetings would not be possible. It is critical for all attendees to communicate and hear messages clearly within meetings. The right speakers and microphones can create a more effective meeting. Without quality speakers and microphones, communication could become unclear, allowing for confusion and frustration between meeting attendees.


How to Get the Most out of Your Hybrid Meeting Room?

While the technology solutions are essential for your hybrid meeting room, it is equally important to understand how to use the audio-visual solutions to ensure you get the most out of your meetings. Training on your conference room AV solutions could be beneficial to your team. Considering a professional AV vendor to not only install your systems but train your team on how to use the systems is so important.

If you are looking to upgrade or service your meeting room AV systems, reach out to our team for a Free Systems Analysis. CSAV Systems provides professional AV design, installation, integration, service, and support for conference room solutions. Serving New Jersey, New York, and other states, CSAV Systems is committed to “Serving with Solutions” by providing innovative technologies, professionalism, and exceptional customer service.


Category(s): A/V Systems Video Conferencing Systems

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