Commercial Sound and Video Systems
Published: Jul 19, 2021

Is Your Workspace Ready for the Digital Workplace?

Technology has played a pivotal role in the redesign of the modern workplace. In the last year businesses found it necessary to quickly adapt to allow employees to work remotely, and now many offices are operating on a hybrid model with some remote and some in-office employees. Regardless of your current situation, the COVID-19 pandemic showed how important it is for workplaces to be able to pivot quickly in terms of technology and their workspaces. 

So how do you know if your business is ready for the digital workplace? Keep reading, to learn more about how you can create a visually connected digital workplace that can withstand the ever-evolving challenges businesses today face.

What is a Digital Workplace?

Traditionally, when we think of the workplace, we think of the office where your employees gather and work. However, with the increased use of remote workers, hybrid workplaces, and even hiring or working with individuals that are located in other states, the traditional workplace has evolved to a digital workplace.

What this simply means is that offices need to take steps to create a strong connection between their in-office employees and their remote employees. Building a strong connection means that work and collaboration can be performed seamlessly, regardless of whether the employee is in the office, at home, or in a satellite office. This might mean integrating digital signage in your offices, implementing video conferencing, or live streaming. 

CSAV can assist you in determining the right technology to meet your needs, and ensure your office is functioning as a digital workplace. Below, we discuss some of the top technologies, digital workplaces have integrated into their offices. 

Collaborative Technologies

One of the biggest complaints by remote employees is partaking in video meetings. Whether it’s poor audio quality, the inability to collaborate in real-time, or low-quality video, the right technology can address these issues and more. 

Choosing the Right Platform

Choosing the correct platform is a vital decision as it impacts all of your employees, vendors, and customers that utilize this platform. It’s important that the platform you select, such as Zoom, works well with your office’s infrastructure. If it doesn’t you will have glitchy, unreliable, and low-quality virtual meets. Choosing the right platform allows remote and in-office workers to have a seamless experience. 

Conference Room Technology

When developing your collaboration spaces, such as your conference rooms, it’s important you choose not just the right technology, but user-friendly technology. The technology you choose should allow everyone to feel as though they are all in the same room and dispel any communication barriers normally created by distance. This includes video conferencing technology, live streaming capabilities, having proper lighting in the room, installing high-end speakers and microphones for quality audio, and seamless integration to your chosen platform.

Remote User and Desktop User Technology

Whether you are collaborating with remote employees, or employees choosing to work from their desk or private office, it’s important they are equipped with the right technology that conveys a professional presence. This includes high-quality cameras, headsets, and microphones to ensure they can be seen and heard clearly.

Communication Technologies

A visual communication plan for your office is a great way to ensure your employees are informed. This form of communication can be utilized by your leadership, marketing, human resources, and IT teams as needed. 

The Right Architecture 

In order to create a visual communication plan, you must build the right architecture. The goal is to have content available anywhere, anytime, which means utilizing signage in common spaces as well as pushing messaging to remote workers. To do this you’ll need to design the right content management system and ensure it is compatible with your collaboration platforms.

Communication Strategy 

The best place to start is with a systems analysis of your key communications, and speaking with the individuals or departments who plan to use this technology. Once you have identified who will be communicating and to whom they want to share information with, you can then choose technology. 

Digital Signage 

Digital signage is one of the best ways to communicate company messaging in today’s workplace. Today, digital signage comes in all shapes and sizes so you can select what is appropriate for each location. You can choose from: 

  • Video walls 
  • Single screen monitors
  • Interactive monitors
  • Kiosks
  • And more!

Workplace Experience 

Creating an engaging and visually appealing work environment is an important factor that is often overlooked. This means being creative with spaces and the experience you are creating for your employees and clients. This includes the function of the technology you implement, the room layout, and the content you share with them on digital signage.  

Custom experiences include ambient visuals, branded content, and interactive spaces. All of these experiences function as a way to utilize technology to employees and customers to your brand. Remember – high employee engagement increases productivity in the workplace so don’t skip this important step!

Take the First Steps to Ready Your Digital Workplace Today

If you’re ready to begin integrating technology into your place of business to create a digital workplace, contact CSAV Systems today. We’ll begin with a systems analysis to determine the best technology to fit your needs and support your digital workplace and create a plan to begin to implement that technology into your building and get it to your remote workers. 

 Call us at 732-577-0077 or contact us to Request Service.

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Category(s): A/V Systems

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